UK Registered Charity Ref; 1093504
Policy effective: 25 th May 2018
Next review date: 24 th May 2019
Hela Sarana, UK Registered Charity is committed to protecting the privacy of our members,
donors and well-wishers and takes its responsibility regarding the security of members,
donors and well-wishers data information very seriously. We shall be clear and transparent
about the information we are collecting and what we shall do with that information.
This Policy sets out the following:
- What personal data we collect and process about you;
- Why we need your personal data
- How do we store and process your personal data
- Who we share your personal data with
- How long we hold your personal data
- Your rights regarding your personal data
What personal data we collect about you;
You may give us information about you by completing our consent form by corresponding
with us by post and e-mail. or otherwise. The information you give us may include your
name, date, address, e-mail address and phone number.
Why we need your personal data;
The reason we need your data is to be able to provide you with notices, newsletters, tickets
of our events, communications related to fund raising events, projects and any other events
carried out by the Hela Sarana charity with respect to the charitable projects undertaken by
the Hela Sarana charity.
How do we store and process your personal data;
Our lawful basis for processing data is consent. Therefore, we shall also need explicit
consent from members, donors and well-wishers to process this data, which we shall ask for
at the point of collecting it.
The Data Controller is normally the General Secretary of the Hela Sarana charity and the
Data Controller shall include any person appointed or delegated by the Data Controller to
perform specific duties under the Policy
The Data Controller will be processing your data and shall be storing securely all your data
and shall be used only for the purpose of issuing notices, newsletters, tickets of our events,
communications related to fund raising events, projects and any other events carried out by
the Hela Sarana charity.
Who we share your personal data with;
We shall not be sharing your data with any other persons, organisations, any organisations
dealing with marketing activities or any other third party. The Hela Sarana charity does not
store or transfer your personal data outside of the UK.
How long we hold your personal data;
The Hela Sarana charity shall hold your personal data for as long as you are a member,
donor and a well-wisher and shall destroy your personal data on hold with us whenever you
decide and inform us to delete your data form our data base.
Your rights regarding your personal data;
As a data subject you may have the right at any time to request access to, rectification or
erasure of your personal data; to restrict or object to certain kinds of processing of your
personal data, including direct marketing; to the portability of your personal data and to
complain to the UK’s data protection supervisory authority, the Information Commissioner’s
Office about the processing of your personal data.